Education: Schools, Universities and TVETs
Student records, examination materials, academic transcripts, accreditation packs — managed for the K-12, tertiary, and TVET realities of Kenya.
Education: Schools, Universities and TVETs
Kenyan education institutions — KCSE schools, public and private universities, and TVET colleges — produce volumes of student-tied documentation that must survive the student. Transcripts requested 30 years after graduation are not unusual. Papyrus is built for archives that live longer than the institution's IT systems.
Student record permanence
Each student's record includes:
- Admission documents (application, transcripts, references)
- ID, KRA PIN, photo
- Fees ledger and payment evidence
- Course enrolment per term
- Examination and assessment records
- Disciplinary records
- Transcripts and certificates
- Graduation evidence
Student records are retained permanently. Papyrus's retention policies support this — and DPA exemptions for historical records apply.
Examination security
Examination materials are uniquely sensitive:
- Question papers under embargo until exam time (encrypted at rest, time-locked unlock)
- Marking schemes restricted to examiners
- Scripts handled with anonymous IDs
- Final marks routed through verification workflows
CUE / KUCCPS and accreditation
For universities, CUE accreditation requires:
- Programme curricula with senate approval evidence
- Staff qualification records (with verified academic certificates)
- Library and facility documentation
- External examiner reports
- Quality assurance reports
For TVETs, TVETA accreditation has analogous requirements.
Academic transcripts on demand
Alumni transcript requests — historically a manual process — become workflows:
- Alumnus submits request via the alumni portal
- Identity verification
- Academic Registrar generates transcript from the student record
- Digital signature applied
- Sent via secure share link
- Audit log captures the entire workflow