NGOs and Donor-Funded Organizations
Programme files, donor reporting packs, beneficiary records, M&E evidence — meet every donor's documentation requirements without dedicated grants-management software.
NGOs and Donor-Funded Organizations
The NGO documentation problem: every donor has their own reporting format, their own evidence requirements, their own deadlines. Every grant agreement requires retention of underlying documents for 5-7 years. Every monitoring visit demands instant access to programme records.
Papyrus is the operating system for the documents side of grant management.
The grant workspace
Each active grant is a Papyrus workspace:
- Grant agreement (signed, version-controlled)
- Budget and revised budgets
- Workplan and revisions
- Implementation reports (monthly / quarterly)
- Financial reports
- M&E reports and evidence packs
- Beneficiary records (with privacy controls)
- Communications with donor
- Audit findings and management responses
- Closeout documentation
A grant's complete documentary record lives in one place, retained for the period the agreement requires.
M&E evidence at scale
Field officers capture beneficiary evidence on the mobile app:
- Beneficiary registration forms
- Activity attendance sheets (photo + GPS-stamped)
- Training evaluations
- Photo and video evidence (with consent)
- Outcome measurement surveys
All linked to the relevant grant workspace and indicators in the M&E framework.
Donor reporting
Donor reporting workflows:
- Reporting period closes
- Field teams submit evidence and reports via mobile or web
- Programme officer compiles narrative
- Finance compiles financial report (linked to underlying transactions)
- M&E officer compiles indicator achievements
- Country Director reviews and approves
- Donor portal submission (or compiled PDF dispatch)
- Donor queries logged and responded to within Papyrus
Compliance for headquarters
For organisations with HQ outside Kenya — and most do — Papyrus's multi-tenant model lets HQ have read-only access to local tenants while preserving local data residency.