Declarations, Questionnaires and Board Evaluations

eBoard → Questionnaires runs every questionnaire the board needs, from a library aligned with Mwongozo, the CMA Code and CBK guidance (a starting point — adapt the wording to your organisation).

Starting a campaign

Choose a template — annual declaration of interests, related-party disclosure, fit-and-proper, D&O, annual attestation, confidentiality undertaking, board, committee, peer or chair evaluation, meeting effectiveness or a quick poll — who is asked (current seats, a committee or named directors) and a closing date. Directors are notified in their language; reminders go out in the last three days.

Declarations feed the conflicts register

Each interest a director declares becomes an entry in the conflicts register, matched to your contacts where the name fits. Interests a later declaration no longer lists are marked superseded. Before a meeting, conflict flags compare the agenda and papers with live declarations — by name, by meaning and, where AI is allowed, by the model — and suggest restricting an item. Nothing changes until you confirm. The chair is warned before a vote on an item with an unresolved flag.

Attestations

An attestation asks the director to confirm it's them; Papyrus keeps a fingerprint of exactly what they confirmed.

Evaluations stay anonymous

• Anonymous answers are stored with no link to the person — not even a time.
• Results are held back until enough people have answered (three by default; set under Governance → Settings), and each peer's results separately.
• Nobody rates themselves; the chair is not asked to evaluate the chair.
• Fit-and-proper, D&O, peer and chair results need permission to see sensitive director information.

Governance reports show the trend of board, committee and meeting evaluations as an overall score — never results about individuals.